Luxury Asset Intelligence
The Operating System
for Luxury Assets
You shouldn't need a team of analysts to understand your operation. Instant clarity across every asset, every expense, every opportunity.
Monthly OpEx
€284,500
↓ 12%Crew Payroll
€142,000
18 crew
Fuel YTD
€68,200
↑ 8%Maintenance
€45,800
3 tasks
Cost Distribution
The Platform
Why family offices choose Sophios
Single source of truth
All operational and financial data for yachts, jets, properties and vehicles in one place.
Invoice intelligence
AI-powered OCR extracts data, categorizes spend and updates analytics with 95%+ accuracy.
Maintenance & Equipment
Preventive schedules, hours tracking, inventory management and automated maintenance alerts.
Budget Control
Real-time tracking vs budget with automated alerts for overspending and variance analysis.
Approval Workflows
Multi-level approval chains for invoices and payroll with full audit trails.
AI Operations
Predictive maintenance insights and cost anomaly detection powered by Mistral AI.
Crew & payroll
Manage crew information, roles and payroll with clear audit trails and role-based access.
Compliance-ready
Store certifications, contracts and regulatory documents with expiry alerts.
Multi-asset analytics
Compare performance across your entire fleet with customizable dashboards.
Process
Get started in three steps
Onboard your assets
Create your account, add your yachts, jets, properties or vehicles with asset-specific metadata.
Import and centralize
Import historical data from Excel/CSV. Upload invoices—Sophios extracts and structures the data.
Operate with clarity
Track budgets, schedule maintenance, approve workflows, and get AI insights for total control.
Plans
Pricing built around your fleet
Owner
For managing one yacht, jet or a small portfolio.
- Up to 3 assets
- Core dashboards
- Invoice OCR
- Basic maintenance
- Document storage
- Owner & Manager roles
Fleet
RecommendedFor families managing multiple assets.
- Unlimited assets
- Advanced analytics
- Full maintenance system
- Equipment tracking
- Budgeting & Alerts
- Budgeting & Alerts
- Owner, Manager, Accountant & Reporter
Institutional
For family offices and management companies.
- Custom limits
- Dedicated onboarding
- Custom workflows
- AI Predictions
- Premium SLA
- Custom exports
- All roles
FAQ
Common questions
Most clients are operational within 48 hours. Our onboarding team guides you through asset setup, data import and team configuration.
Yes. Sophios supports Excel/CSV imports with intelligent column mapping. We also offer assisted migration for complex datasets.
Six distinct roles—Owner, Admin, Accountant, Manager, Engineer, Reporter—each with granular permissions for data access, editing and exports.
Enterprise-grade encryption at rest and in transit, SOC 2 Type II compliance, and regular third-party security audits.
We use Mistral AI to analyze equipment hours and historical data, predicting failures before they happen and scheduling preventive tasks automatically.
Yes. Track all technical equipment, spare parts, and run hours with hierarchy support (e.g. Engine > Generator > Part).
Absolutely. Set budgets in any currency and track spending with real-time exchange rates and variance analysis.
We support data exports compatible with major accounting platforms. Direct API integrations available on Institutional plans.
Ready for operational clarity?
Join family offices managing over €500M in luxury assets with Sophios.